Formatting Content into Columns in PowerPoint

Modified on Wed, 6 Nov, 2024 at 3:24 PM

If two or more textboxes are used to create a multi-column layout, the result, in the PDF, is that text will be tagged as separate paragraphs, lists, etc. and incorrect structural information will be conveyed to the user.  Instead, place the text into a single text box and use the "Columns" feature for formatting. 

 

To create columns, follow these steps:

  1. Select the text, textbox, etc., that you want to be formatted into columns.
  2. On the Home tab, in the Paragraph group, select the Column button.
    The Column button in the paragraph group in the ribbon.
  3. From the context menu, choose the number of columns needed.
    The context menu is open to select the number of columns needed on the slide.  The "more columns" option is at the bottom of the context menu.

For additional column options, from within the context menu, choose “More Columns.”  This allows you to not only control the number of columns used on the slide but also to control the spacing between the columns.

The Columns dialog box after selecting "More Columns" from the menu in the ribbon.

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