HHS 2018 - Text, Spelling, and Dictionaries (Desktop and Advanced Editor)

In the HHS 2018 verification, you may have checkpoints A11 and / or I3 come up in your results, asking if text is correctly formatted, free from line breaks and split words) or if the language is appropriately set for foreign words or phrases.  CommonLook PDF is also looking for misspelled words. 

Depending on the types of documents you work with, there may be words in the document that are spelled correctly but CommonLook PDF flags them.  In instances like this, you can use the Fix Wizard to add these words to your dictionary so that, in future verifications, CommonLook PDF knows those words are actually spelled correctly!  

Adding words to your dictionary

This is as simple as using the Fix Wizard to add the word (or words) in question to your dictionary.  (The Fix Wizard does provide other options as well.)

If you accidentally add words to the dictionary, you MAY be able to edit your dictionary to remove those.  Navigate to your dictionary (refer to the next section), open the dictionary file, and delete words that have been added to the dictionary but should not have been. (Note:  The dictionary will be a long document.  Ctrl+F - for "find" - could be very helpful, in this case, to help you find what you're looking for!)

Where is the dictionary?

In the desktop / plugin version of CommonLook PDF:

1. Our dictionaries are separate from any other dictionaries on the machine (whether they are system/Microsoft or Acrobat).
2. The dictionaries are in this folder: C:\ProgramData\NetCentric\CommonLook PDF
3. Inside that folder, the dictionary files are .txt files.  The English one, for example, is “en.dic” - so, the path to the English dictionary, for example, is: C:\ProgramData\NetCentric\CommonLook PDF\en.dic

In the web-based CommonLook PDF: 

This information is coming soon... 

Can I share my dictionary with coworkers who also need these words?

Yes, you can!  At least when you're using the desktop / plugin version of CL PDF.  

1. Users can copy their dictionary files and share them with their coworkers so that everyone in an organization has the same dictionary.  If you copy that to anyone’s folder, it will be picked up by the software.
2. If one user added words and another added different words, colleagues can merge dictionary files (they are simple text files, so a simple copy and paste from one file to the other should work)!

(Whether or not, and how, as it relates to the web-based version of CL PDF will be coming soon.