HHS Standard Checkpoint Failures – Dictionary Checkpoints (Desktop and Advanced Editor)

The HHS 2018 Standard has two specific checkpoints (A11 and I3) that check to ensure all the words and phrases in the document are formatted correctly by comparing them with words in your computer’s dictionary.  Unfortunately, it is common that documents that are required to comply with the HHS 2018 standard are often filled with medical terminology and names that probably aren’t included in your dictionary.  When a word or phase in your document is not found in the dictionary, it will become a failure in the verification.  If you know the word or phrase is spelled correctly, then you can easily add it to your dictionary by using the Fix Wizard in CL PDF.  This can benefit you in the long run because, when you add the word to the dictionary, they will no longer be flagged as failing either of these two checkpoints. 

Follow These instructions to add the failed words or phrases to your dictionary.

1. Double click on the Failure, or right-click and choose Fix.
2. In the “Fix options” menu, ensure "Add word to dictionary" is chosen as your "Fix option."
3. Select Finish

If Testing against the HHS 2018 Standard Makes Your Verification “Hang” on “A11. Text correctly formatted”

When running a Verification in CommonLook PDF, if it seems to get “hung up” testing text formatting, you might consider making the adjustment below in your Configuration settings.

Caution!  Changing your configurations could result in unexpected (or unwanted) verification results.  Proceed with care!

Follow these steps:

1. In CommonLook PDF, Navigate to the Windows tab.
2. In the ribbon, choose "Checkpoint Configuration."
   
   
3. In the Checkpoint Configuration panel, Chose the Edit tab.
4. In the "Existing Configuration" dropdown menu, choose "Configuration.xml."
5. In the Standard downtown menu, Choose HHS (2018 regulations).
   
6. In the “Checkpoints” section, expand “Section A: All PDFs.” 
7. Select "A11. Text correctly formatted."
8. Scroll down to the Properties section and check the box next to “Disable dictionary check.”  Note:  You may need to resize the window, making it wider, to more easily find the checkbox.
   
9. Next in the “Checkpoints” section, expand “Section I: PDFs containing other common elements.”
10. Select "13. Language for words and phrases.”
11. Scroll down to the Properties section and check the box next to “Disable dictionary check.” 
12. Navigate to, to, and select, “Save configuration.” 
    
13. Optional: Close the Checkpoint Configuration panel.
14. Run the HHS 2018 verification again.