Math and Other Equations in Word and PowerPoint

Modified on Thu, 21 Nov, 2024 at 10:31 PM

Although it is possible to create equations in Word and PowerPoint, CommonLook Office does not currently support this when generating the PDF.  As such, the recommended work-around is to create your formula or equation, take a screenshot of it, and then insert the screenshot into your document as a graphic.  In CommonLook Office, provide the "textual description" (alternative text for the image) and then check the checkbox for "image is a formula."  Checking that checkbox will result in the image (the equation) being placed in a Formula tag in the PDF, as opposed to a Figure tag. 

 

Important Note:  You can’t just put the formula in the Alt text for the screenshot, you have to actually write it out.   This not only includes writing out symbols like “Function,” “Sigma,” and “Square root,” but also more simple things like “inches” instead of using a single quotation mark.  This is to ensure not only that the symbols get read correctly but also because, if you’re using quotation marks to indicate inches, for example, the screen reader may not read that punctuation.  

 

Follow this link for more information about images and alternative text in CommonLook Office.

 

The same is true for Chemical equations, Music, etc.

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