Note: The keyboard functionality below applies to both the desktop and web-based versions of CommonLook PDF unless otherwise specified.
Tag Creation and Conversion Shortcuts
| TAG | CREATE (Insert tag) | CONVERT (Convert tag) |
| Toggle Sticky buttons | Desktop: Alt + i +s (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | N/A |
| Toggle Individual Parents | Desktop: Alt + i + v (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | N/A |
P
| Ctrl+7 | Ctrl+Shift+7 |
Hn (1-6)
| Ctrl+(1-6) | Ctrl+Shift+(1-6) |
| H (non-numbered Heading) | Desktop: Alt + i + 7 (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + 7 (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
Figure
| Ctrl+g | Ctrl+Shift+g |
Caption
| Ctrl+q | Ctrl+Shift+q |
| Table | Desktop: Alt + i + b (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + b (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
| TR | Desktop: Alt + i + r (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + r (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
| TH | Desktop: Alt + i + h (Press sequentially, not in combination) Web-based: Tab for navigation Use the Tab key for navigation | Desktop: Alt + c + h (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
TD
| Ctrl+d | Ctrl+Shift+d |
| L | Desktop: Alt + i + l (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + l (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
LI
| Ctrl+i | Ctrl+Shift+i |
Lbl
| Ctrl+l | Ctrl+Shift+l |
LBody
| Ctrl+b | Ctrl+Shift+b |
Span
| Desktop: Ctrl+w Web-based: Ctrl+Alt+w | Desktop: Ctrl+Shift+w Web-based: Ctrl+Alt+Shift+w |
Link
| Ctrl+k | Ctrl+Shift+k |
Form
| Ctrl+8 | Ctrl+Shift+8 |
| TOC | Desktop: Alt + i + z (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + o3 (letter "o," not zero) (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
TOCI
| Ctrl+o (Tagged panel only) | Ctrl+Shift+o |
Note
| Desktop: Ctrl+n Web-based: Ctrl+Alt+n | Desktop: Ctrl+Shift+n Web-based: Ctrl+Shift+Alt+n |
Reference
| Ctrl+r | Ctrl+Shift+r |
| ReversedChars | Desktop: Alt + i + o7 (letter "o," not zero) (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + o7 (letter "o," not zero) (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
Standard Tags (dropdown menu) | Desktop: Alt + i + o8 (letter "o," not zero) (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + o8 (letter "o," not zero) (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
Role Map tags (dropdown menu) | Desktop: Alt + i + o9 (letter "o," not zero) (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | Desktop: Alt + c + o9 (letter "o," not zero) (Press sequentially, not in combination) Web-based: Use the Tab key for navigation |
Generate Table
| Desktop: Ctrl+t Web-Based: Ctrl+Alt+t | N/A |
Generate List
| Desktop: Ctrl+9 Web-Based: Ctrl+Alt+9 | N/A |
Generate TOC
| Desktop: Ctrl+0 (zero) Web-Based: Ctrl+Alt+0 (zero) | N/A |
| Pagination | Desktop: Alt + i + w (Press sequentially, not in combination) Web-based: Use the Tab key for navigation | N/A |
| User Tags | Desktop: Alt + i + u1 (Press sequentially, not in combination) Web-based: Use the Tab key for navigation Tab for navigation (if they have been added in the ribbon) | Desktop: Alt + c + u1 (Press sequentially, not in combination) Web-based: Use the Tab key for navigation (if they have been added in the ribbon) |
Tag Annotations |
Ctrl+o (Untagged Content panel only) | N/A |
| Tag |
Desktop: Ctrl+t (Untagged Content panel only) Web-Based: Ctrl+[ | N/A |
Convert to TH and set the scope to Column |
N/A
| Ctrl+c (With focus on a cell, or cells, in the Table Editor) |
| Convert to TH and set the scope to Row |
N/A
| Ctrl+r (With focus on a cell, or cells, in the Table Editor) |
Quick Access Toolbar Shortcuts
| OPERATION | SHORTCUT |
|---|---|
Quick Save (Desktop) Save (Web-based)
| Ctrl+s |
Save and Close (Desktop only)
| Ctrl+Shift+c |
Close (without saving)
| Desktop: Alt+F4 Web-based: "Exit" (button) Use the Tab key for navigation |
Undo
| Ctrl+z |
Redo
| Ctrl+y |
Settings Tab Shortcuts
| OPERATION | SHORTCUT |
|---|---|
| Selection: Exact | Desktop: Ctrl+Shift+e Web-based: Ctrl+Alt+Shift+e |
| Selection: Text | Ctrl+Shift+x |
| Selection: Images | Desktop: Ctrl+Shift+s Web-based: Ctrl+Alt+Shift+s |
| Selection: Annotation | Desktop: Ctrl+Shift+a Web-based: Ctrl+Alt+Shift+a |
| Selection: Tags | Ctrl+Shift+z |
| Selection: Artifacts | Ctrl+Shift+Space |
| Selection: Tagged Elements | Ctrl+Shift+h |
| Selection: Untagged Elements | Ctrl+Shift+v |
| Selection Order: Physical Order | Desktop: Alt+s+h (Press sequentially, not in combination) Web-based: Tab to the dropdown and then expand it to make the selection. |
| Selection Order: Logical Order | Desktop: Alt+s+l (Press sequentially, not in combination) Web-based: Tab to the dropdown and then expand it to make the selection. |
| Text Direction: Left-to-Right | Desktop: Alt+s+c0 (Press sequentially, not in combination) Web-based: Tab to the dropdown and then expand it to make the selection. |
| Text Direction: Right-to-Left | Desktop: Alt+s+c1 (Press sequentially, not in combination) Web-based: Tab to the dropdown and then expand it to make the selection. |
| Selection Tool: Text Selection | Desktop: Alt+s+j (Press sequentially, not in combination) Web-based: Tab to the dropdown and then expand it to make the selection. |
| Selection Tool: CommonLook Selection | Desktop: Alt+s+z (Press sequentially, not in combination) Web-based: Tab to the dropdown and then expand it to make the selection. |
| Highlight Color | Desktop: Alt+s+k (Press sequentially, not in combination) Web-based: Tab to the menu and then use Tab and Arrows to change highlight colors. |
| User Preferences | Desktop: Alt+s+f (Press sequentially, not in combination) Then, Tab or Arrow through the options in the dialog box. Web-based: Navigate to the "hamburger" menu at the top left of the interface, choose "Settings" and then "Preferences."  |
| Reset Panels Location | Desktop: Alt+s+s (Press sequentially, not in combination) Web-based: |
| User Tags | Desktop: Alt+s+i (Press sequentially, not in combination) Web-based: Navigate to the "hamburger" menu at the top left of the interface, choose "Settings" and then "Custom Tags."  |
| About | Desktop: Alt+s+t (Press sequentially, not in combination) Web-based: N/A |
Windows Tab Shortcuts
| OPERATION | SHORTCUT |
|---|---|
| Affected Elements | Desktop: Alt + w + e
|
| Bookmarks | Desktop: Alt + w + b Web-based: Use the Tab key for navigation
|
| Checkpoint Configuration | Desktop: Alt + w + c Web-based: Navigate to the "hamburger" menu at the top left of the interface, open it, and choose Configuration.
|
| Find And Replace (Find) | Desktop: Ctrl+f OR Web-based: Ctrl+f |
| Find And Replace (Replace) | Desktop: Ctrl+h OR Web-based: Ctrl+f (to open Find and Replace, and then navigate to the "Replace Text" tab) |
| Metadata | Desktop: Alt + w + m Web-based: Use the Tab key for navigation |
| Properties | Desktop: Alt + w + p Web-based: Use the Tab key for navigation |
| Results | Desktop: Alt + w + r Web-based: Use the Tab key for navigation |
| Role Map | Desktop: Alt + w + l Web-based: Use the Tab key for navigation |
| Search Tags | Desktop: Alt + w + s Web-based: Ctrl+Shift+f |
| Standards | Desktop: Alt + w + d Web-based: Use the Tab key for navigation |
| Table Editor | In addition from getting to the Table Editor from the Context menu on a Table tag or using Ctrl+Shift+F1 Desktop: Alt + w + o Web-based: Navigate to the "hamburger" menu at the top left of the interface, choose Windows and then choose Table Editor.
|
| Tags | Desktop: Alt + w + t Web-based: Use the Tab key for navigation (Tab to Content to navigate into the Tags tree.) |
| Untagged Content | Desktop: Alt + w + u Web-based: Use the Tab key for navigation (Tab to Content, navigate through the Tags to then get to the Untagged Content.) |
| Destinations | Desktop: Alt + w + n Web-based: Use the Tab key for navigation |
| Help | Desktop: F1 OR Web-based: Help is available from the Support page in the software. |
Operations Tab Shortcuts
These shortcuts are available in the context menus of selected tags, text elements and/or text runs OR in the ribbon of the Operations tab.
| OPERATION | SHORTCUT |
|---|---|
Untag
| Delete |
Tag Properties (moves focus to the Properties panel)
| Desktop: Use Ctrl+Tab to navigate to Properties Web-based: Use the Tab key for navigation |
Merge Tags
| Ctrl+m |
Expand all
| Desktop: Ctrl+Plus Web-based: Ctrl+Alt+Plus |
Collapse all
| Desktop: Ctrl+Minus Web-based: Ctrl+Alt+Minus |
Expand Tag(s)
| Desktop: Ctrl+Shift+Plus Web-based: Alt+Shift+Plus |
Cut
| Ctrl+x |
Copy
| Desktop only: Ctrl+c |
Paste as sibling
| Ctrl+v |
Paste as child
| Ctrl+Shift+v |
Create tag as parent
| Desktop: Ctrl+j Web-based: Ctrl+Alt+Shift+j |
Create tag as sibling before
| Ctrl+F10 |
Create tag as sibling after
| Ctrl+F11 |
Create tag as child
| Ctrl+Shift+j |
Cleanup – Full cleanup
| Ctrl+u |
Cleanup – Skip empty cells
| Ctrl+e |
Table full cleanup (from within a table tag) | Desktop: Ctrl+Shift+t Web-based: Alt+Shift+t |
Level up
| Desktop: Ctrl+p Web-based: Ctrl+Alt+p |
Level up children of tag
| Desktop: Ctrl+Shift+p Web-based: Ctrl+Alt+Shift+p |
Change tag order up (Move Up)
| Ctrl+Shift+Up |
Change tag order down (Move Down)
| Ctrl+Shift+Down |
Tag Similar
| Ctrl+Shift+F5 |
Copy contents To ActualText
| Ctrl+Shift+F2 |
Copy contents To Alt text
| Ctrl+Shift+F3 |
Split textrun
| Ctrl+Shift+x |
Calculate bounding box
| Ctrl+F5 |
Linearize table horizontally
| Ctrl+Shift+h |
Linearize table vertically
| Ctrl+Shift+u |
Create linked headers (in Tables) One level
| Ctrl+Shift+F10 |
Create linked headers (in Tables) Recursive | Ctrl+Shift+F11 |
Show table editor
| Ctrl+Shift+F1 |
| Insert Caption (in Tables) | Desktop: Alt + o + 8 (Press sequentially, not in combination) Web-based: Available in the ribbon from the Operations tab (when a Table tag is selected). |
Insert row before (in Tables)
| Ctrl+F10 |
Insert row after (in Tables)
| Ctrl+F11 |
Insert cell after
| Ctrl+Shift+F4 |
Insert cell before
| Desktop: Ctrl+Alt+F4 Web-based: Ctrl+Alt+Shift+F4 |
| Split to rows | Desktop: Alt + o + 7 (Press sequentially, not in combination) Web-based: This function is available from the context menu of a TD or TH. |
Application Navigation Shortcuts
| OPERATION | SHORTCUT |
|---|---|
Navigate between panels
| Ctrl+Tab |
Navigation toolbar
| Desktop: F12 Web-based: Use the Tab key for navigation |
Help
| Desktop: F1 Web-based: Navigate to the Support screen |
Insert tag (Ribbon)
| Desktop: Alt + I Web-based: Use the Tab key for navigation |
Convert tag (Ribbon)
| Desktop: Alt + c Web-based: Use the Tab key for navigation |
Settings (Ribbon)
| Desktop: Alt + s Web-based: Use the Tab key for navigation |
Windows (Ribbon)
| Desktop: Alt + w Web-based: Use the Tab key for navigation |
Operations (Ribbon)
| Desktop: Alt + o Web-based: Use the Tab key for navigation |
Quick Save
| Desktop: Alt + 1 Web-based: Use the Tab key for navigation |
Save and Close
| Desktop: Alt + 2 Web-based: N/A |
Undo
| Both: Ctrl+z Desktop: Alt + 3 Web-based: Use the Tab key for navigation |
Redo
| Both: Ctrl+y Desktop: Alt + 4 Web-based: Use the Tab key for navigation |
Navigate between panels in a group
| Desktop: Ctrl + Page Up, Ctrl + Page Down Web-based: Use the Tab key for navigation |
Display Window Options for active panel | Desktop: Alt + – Web-based: N/A |
Recall (on the Insert Tag ribbon)
| Desktop: Alt + i + 9 Web-based: Use the Tab key for navigation |
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