Generating a Compliance Report in CommonLook PDF Desktop

Product

CommonLook PDF Desktop Version

Feature

Validation

Document Element

Compliance Report

Overview

After completing a full validation, a compliance report lets you track your remediation efforts. It shows the validation outcome and final result for every checkpoint within the standards you checked against, which is useful for confirming when a document was remediated and exactly what actions were taken. Many people save both the finalized, compliant PDF and the compliance report together as a record of their work.

Prerequisites 

Before you begin, make sure you have:

1. A completed full validation of the document.
2. Access to the Results panel.

Steps to Follow

1. Open the Filter by menu in the Results panel and check the box for All.
   
2.  Click anywhere to close the dropdown menu.
3. To the right of the Filter By menu, click the button labeled Report.
   
4. In the Save As dialog box that opens, make any changes needed to the file name or location, then click Save. By default, the report uses the PDF's file name and saves to the same location as the PDF. The report saves as an accessible HTML file. The report also includes any comments added during the validation process.

Common Problems

The report doesn't seem to include everything I expected.

Confirm you checked All in the Filter by menu before generating the report. If only certain results were filtered or shown, the report may only reflect those.

I can't find where the report was saved.

Check the Save As dialog's default location, which is the same folder as the PDF, unless you changed it when saving.

Frequently Asked Questions

What's included in a compliance report?

It shows the validation outcome and final result for every checkpoint in the standards you checked against, plus any comments added during the validation process.

What file format is the compliance report saved as?

It saves as an accessible HTML file.

Why should I keep both the compliant PDF and the compliance report?

Together they document that the PDF was remediated and show exactly what actions were taken during validation, which is useful for tracking your remediation efforts over time.

Can I choose where the report is saved?

Yes. The Save As dialog defaults to the PDF's file name and location, but you can change either before clicking Save.